Printable Birthday Party Planning Checklist Birthday Party Planning Checklist

1 Month before the party:

[ ___ ]
Make sure to select the best time for the party on that particular day.
[ ___ ] Enlist the names of the probable guests and count the actual number.
[ ___ ] Making a checklist of telephone numbers of the guests is must.
[ ___ ] Where do you want to throw the party at? Book an outdoor venue if required at all.
[ ___ ] For a delightful party select an apt party theme.
[ ___ ] Set a budget well in advance.
[ ___ ] Plan about party activities.
[ ___ ] Decide on menu and food supplier.

2-3 weeks before the party:

[ ___ ] After you are sure about the guest list, send invitation to each one of them.
[ ___ ] Primarily plan about the outfit.
[ ___ ] Make sure about the special kind of cake you want on that day.
[ ___ ] A well thought out plan for decoration and return gifts would make the party successful.
[ ___ ] Select 2/3 party games for the special day.
[ ___ ] Submit a leave application to your office for that day if you are working.
[ ___ ] Think and decide the names of some of your friends and relatives who can help you out to arrange activities on the birthday.

1 week before the party:

[ ___ ] Count the number of guests finally.
[ ___ ] Book the place and food supplier and confirm them about the event.
[ ___ ] Arrange return gifts and label them.
[ ___ ] Check if any food can be made well in advance.
[ ___ ] Check whether your camcorder and memory sticks are functioning properly.
[ ___ ] Pick the appropriate music that would be played on the special day.
[ ___ ] Purchase gifts for the birthday boy/girl.
[ ___ ] Check the list of party activities and jot them down finally.
[ ___ ] For safety get a first aid box ready.
[ ___ ] A surprise visit at the party venue would assist you to find peace of mind.

One day ahead:

[ ___ ] Fetch the cake from the bakery and decorate it.
[ ___ ] Get candles and matches ready for the day.
[ ___ ] Start decorating the party area.
[ ___ ] Set up chairs and tables.
[ ___ ] Beverages and ice should be bought at least one day before the actual birthday.
[ ___ ] Prepare the food which can easily be preserved and made ahead of time.

Finally! The day of party:

[ ___ ] To remember the day for a long time and make this day a special one, take a lot of snaps.
[ ___ ] If you wish, then you can get up early and start the day visiting a temple or church or an orphanage.
[ ___ ] Get ready to welcome guests and start preparing the foods and refreshments.
[ ___ ] Keep important accessories ready.
[ ___ ] Ask someone to stay right at the entrance to welcome and greet guests with a broad smile.
[ ___ ] Pick up balloons.
[ ___ ] Give a call to the food supplier and make sure that everything is just perfect.
[ ___ ] Remember to take a nap at the end of the party and don’t forget to plan for it as well.



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